Remote work has been the new normal since things weren’t so normal in 2020. And, as consultants, the team at FastrackPR has had to integrate with various management tools spanning our client base.
And since our clients range from startups to global enterprises, the project management tools used to stay organized, aligned, and productive varies by the teams who use them and their priorities.
We love remote team management tools that streamline communication, track progress (visual dashboards), and bring visibility to tasks. Look for an intuitive interface that helps your team adopt the tool quickly; Make sure it connects with your existing stack (Slack, Google Drive, Zoom, etc.).
Today, we’re exploring 10 of the most-used project management tools for remote teams based on our use with client teams (or used internally to stay organized). We’ve listed features and which teams they’re best suited for.
1. Asana – Organized Task Management
Asana is a fan favorite of remote teams. Its clean design and structured workflow offers Kanban boards, timelines, and task dependencies to make complex projects easy to manage.
Key Features: Task assignment, timelines, automation, integrations with Slack, Gmail, and Zoom.
Best For: Teams needing structured project tracking.
2. Trello – Ideal for Visual Thinkers
Trello uses a card-and-board system that’s perfect for visual project management. Each board represents a project, and tasks are organized into customizable lists.
Key Features: Drag-and-drop Kanban boards, automation (Butler), Power-Ups for integrations.
Best For: Small teams or freelancers managing lightweight projects.
3. Monday.com – Customization and Flexibility
Monday.com combines project tracking with CRM, time tracking, and workflow automation. Its customizable templates suit large or small teams with any focus.
Key Features: Dashboards, automation, time tracking, integrations with 40+ tools.
Best For: Teams needing flexible workflows and reporting.
4. ClickUp – All-in-One Workspace
ClickUp offers the kitchen sink: task management, docs, goals, chat, and dashboards. It’s one of the most comprehensive tools on the market.
Key Features: Custom views (List, Gantt, Calendar), built-in chat, automation, goal tracking.
Best For: Remote teams looking for an all-in-one productivity hub
5. Notion – Enhances Flexible, Collaborative Workspaces
Notion is part note-taking app, part project manager. Its modular structure allows teams to create custom dashboards, task boards, and databases.
Key Features: Wiki creation, Kanban boards, database templates, rich media embedding.
Best For: Teams combining documentation and task management
6. Basecamp – Known for Simplicity and Enhanced Communication
Basecamp focuses on simplicity. It combines message boards, to-do lists, schedules, and chat in one streamlined interface.
Key Features: Campfire chat, message boards, file sharing, automatic check-ins.
Best For: Teams wanting a minimalist, communication-focused solution
7. Wrike – Favorite of Large and Growing Teams
Wrike is designed to scale and offers enterprise-level features like advanced reporting, time tracking, and role-based permissions.
Key Features: Custom workflows, real-time collaboration, dashboards, Gantt charts.
Best For: Mid-sized to enterprise teams managing complex projects.
8. Smartsheet – Best for Spreadsheet Lovers
If your team loves spreadsheets, Smartsheet blends that familiarity with project management power.
Key Features: Grid, Gantt, card views; automation; detailed reporting.
Best For: Data-driven teams transitioning from Excel
9. Teamwork – Excellent for Client-Focused Teams
Teamwork is built for service-based businesses managing multiple clients. It includes client portals, time tracking, and invoicing tools.
Key Features: Client collaboration, time tracking, workload management, invoicing.
Best For: Agencies, consultancies, and freelancers.
10. Jira – Go-to Solution for Software Development Teams
Jira is THE agile software development team tool because it supports Scrum, Kanban, and DevOps workflows with advanced reporting capabilities.
Key Features: Issue tracking, sprints, roadmaps, integrations with Bitbucket and Confluence.
Best For: Engineering and product teams
Conclusion
The right project management tool is more than just software—it’s the foundation of your remote team’s productivity and alignment.
Whether you’re looking for an all-in-one platform like ClickUp, a visual system like Trello, or a developer-friendly tool like Jira, each option on this list offers unique advantages.
Next Step: Try 2–3 tools on a free trial and see which one aligns best with your team’s workflow. The sooner you find your fit, the faster your projects will move from planning to success.